Title
Resolution to Amend the Fiscal Year 2023 Council Approved Budget and Appropriate (1) a total of $1,069,541.13 from the General Fund's Assigned, Committed and Restricted Fund Balance Accounts to the General Fund Operating Budgets of City Departments as Listed in the Resolution; and (2) a total of $3,853,998 in FY22 Unallocated Bond Funds to the Capital Projects (Budget) Fund for Capital Projects also Listed in the Resolution
Purpose
PURPOSE/BACKGROUND:
The departments listed below ended Fiscal Year 2022 with ongoing projects, for which all or a portion of the funds originally appropriated were (re)deposited in the General Fund's Assigned, Committed and Restricted Fund Balance accounts during the year-end closing process. The amounts to be appropriated are as follows:
City Attorney - $20,440.59 from the General Fund's Assigned Fund Balance: Attorney fees from previously completed judicial tax sales;
City Treasurer - $201,682.85 from the General Fund's Assigned Fund Balance: Unexpended operating funds to cover cost of office renovations;
Clerk of the Circuit Court - $77,538.00 from the General Fund's Assigned Fund Balance: Unexpended State Technology Trust funds to scan records;
Community Development - $311,296.58 from the General Fund's Assigned Fund Balance: Unexpended operating funds to cover the cost of contractual site plan reviews; other operating costs for newly implemented code requirements; and upgrading departmental technology;
Convention and Visitor Bureau - $40,157.61 from the General Fund's Assigned Fund Balance: Unexpended operating funds to help cover marketing costs for the new Hampton AquaPlex facility;
Emergency Management - $15,156.50 from the General Fund's Committed Fund Balance: Unexpended operating and FEMA Mitigation Funds for on-going home elevation projects;
Human Resources - $18,816.04 from the General Fund's Assigned Fund Balance: Unexpended operating funds designated for organizational training;
Non-departmental - $336,650.26 from the General Fund's Assigned Fund Balance: Unexpended operating funds to fund expanded compensation study and a procurement-related availability study;
Office of Youth and Young Adult Opportunities - $14,446.81 from the General Fund's Restricted Fund Balance: Unexpended contribution from Hampton City Schools for youth violence prevention programs; and
Police Division - $33,355.89 from the General Fund's Assigned Fund Balance: Unexpended operating funds to cover State mandated equipment upgrades that were previously and wholly funded by the State.
The request is also made to appropriate a total of $3,853,998 in FY22 unallocated bond funds for the following capital projects:
Bluebird Gap Farm Barn Expansion - $1,450,000: Expand the animal barn to provide additional space for the animals.
Darling Stadium Artificial Turf and Track Renovation - $1,400,000: Renovate the track and replace natural turf with new artificial turf.
Fleet Facilities Repair - $753,998: Necessary repairs identified to include a new roof and electrical and mechanical upgrades.
Parks, Recreation and Leisure Services Maintenance - $250,000: Annual maintenance of park and recreation facilities.
Discussion:
Rollover of the funds as reflected above will enable City department's to continue on-going projects that will enhance service delivery. Appropriation of the FY22 unallocated bond funds will facilitate the commencement of the above listed capital projects.
Impact:
No impact.
Recommendation:
Approve.
Body
WHEREAS, several City of Hampton ("City") departments ended Fiscal Year 2022 with funding that was budgeted for ongoing projects and it is in the best interest of the City that those departments be permitted the continued use of the remaining funds in Fiscal Year 2023;
WHEREAS, $20,440.59 (in attorney fees from previously completed judicial tax sales) is available to be appropriated from the General Fund's Assigned Fund Balance to the City Attorney;
WHEREAS, $201,682.85 (in unused personnel and operating funds) is available to be appropriated from the General Fund's Assigned Fund Balance to the City Treasurer;
WHEREAS, $77,538.00 (in State Technology Trust Funds) is available to be appropriated from the General Fund's Assigned Fund Balance to the Clerk of the Circuit Court;
WHEREAS, $311,296.58 (in unused operating funds) is available to be appropriated from the General Fund's Assigned Fund Balance to Community Development;
WHEREAS, $40,157.61 (in unused operating funds) is available to be appropriated from the General Fund's Assigned Fund Balance to the Convention and Visitor Bureau;
WHEREAS, $15,156.50 (in unused operating and FEMA Mitigation Funds for on-going home elevation projects) is available to be appropriated from the General Fund's Committed Fund Balance to Emergency Management;
WHEREAS, $18,816.04 (in unused operating funds) is available to be appropriated from the General Fund's Assigned Fund Balance to Human Resources;
WHEREAS, $336,650.26 (in unused operating funds) is available to be appropriated from the General Fund's Assigned Fund Balance to Non-departmental;
WHEREAS, $14,446.81 (in unused contributions from Hampton City Schools for youth violence prevention programs) is available to be appropriated from the General Fund's Restricted Fund Balance to the Office of Youth and Young Adult Opportunities;
WHEREAS, $33,355.89 (in unused operating expenses) is available to be appropriated from the General Fund's Assigned Fund Balance to the Police Division; and,
WHEREAS, action is also requested to appropriate $3,853,998 in FY22 Unallocated Bond Funds to the Capital Projects (Budget) Fund to facilitate the commencement of previously approved capital projects as listed below:
(1) Bluebird Gap Farm Barn Expansion in the amount of $1,450,000 to provide additional space for the animals;
(2) Darling Stadium Artificial Turf and Track Renovation in the amount of $1,400,000 to renovate the track and replace natural turf with new artificial turf;
(3) Fleet Facilities Repair in the amount of $753,998 for necessary repairs identified to include a new roof and electrical and mechanical upgrades; and,
(4) Parks, Recreation and Leisure Services Maintenance in the amount of $250,000 for annual maintenance of park and recreation facilities.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hampton, Virginia that the Fiscal Year 2023 Council Approved Budget be amended to appropriate (1) a total $1,069,541.13 from the General Fund's Assigned, Committed and Restricted Fund Balance accounts to the General Fund operating budgets of the City Attorney; City Treasurer; Clerk of the Circuit Court; Community Development; Convention and Visitor Bureau; Emergency Management; Human Resources; Non-departmental; Office of Youth and Young Adult Opportunities; and, Police Division to complete activities started in Fiscal Year 2022, to be allocated among these departments as set forth in the recitals above; and (2) a total of $3,853,998 in FY22 Unallocated Bond Funds to the Capital Projects (Budget) Fund to fund the following capital projects in the amount as set forth in the recital above:
(1) Bluebird Gap Farm Barn Expansion;
(2) Darling Stadium Artificial Turf and Track Renovation;
(3) Fleet Facilities Repair; and,
(4) Parks, Recreation and Leisure Services Maintenance
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or her designee, to take the necessary steps to implement the prescribed action.