Title
Resolution to Request the Virginia Department of Transportation Program Four State of Good Repair Projects into its Six-Year Improvement Plan; to Amend the City Manager's Council Approved FY2023 Capital Budget to Incorporate the Projects; to Appropriate $1,500,000 VDOT State of Good Repair Funds to the Capital Projects Fund for those Four Projects, including West County Street Resurfacing Project, Mercury Boulevard Resurfacing Projects, Armistead Avenue Resurfacing Project; and to Authorize the City Manager or Her Designee to Execute any Necessary Agreements
Purpose
The Commonwealth Transportation Board approved, by Resolution, on June 21, 2022 the State of Good Repair district funding distribution percentages for fiscal year 2023. Pursuant to Code of Virginia § 33.2-369, as amended, titled State of Good Repair, the Virginia Department of Transportation (“VDOT”) provides funding for reconstruction and replacement of structurally deficient state and locally owned bridges and rehabilitation of pavement including municipality maintained primary extensions. The City of Hampton (“City”) applied and was approved for State of Good Repair funding, and a total of $1,500,000 was allocated for four projects. The City was notified that funding would be received in July 2022 for the following projects and in the following amounts: West County Street Resurfacing Project - West County Street from Woodland Road to Libby Street ($260,000), Mercury Boulevard Resurfacing Project - Eastbound Pennwood to Martha Lee Drive ($453,000), Armistead Avenue Resurfacing Project - Eastbound Pembroke Avenue to Settlers Landing Road ($249,000), and Mercury Boulevard Resurfacing Project - Westbound Pennwood to Kinsmen Way ($538,000). These projects will enhance transportation within the City of Hampton. Once the allocations are accepted by the City, they are available immediately. VDOT has already assigned project numbers in anticipation of the City's approval of this request.
Discussion
These projects will be fully funded with federal and state funds, to be paid on reimbursement basis to the City following the expenditure of City funds. This resolution requests VDOT to program $1,500,000 for the City’s projects into its Six-Year Improvement Plan, to amend the City Manager's Council Approved FY2023 Capital Budget to incorporate the four Projects, to appropriate $1,500,000 in VDOT State of Good Repair Funds in the Capital Project Fund for the Projects, and to authorize the City Manager or her designee to execute the project agreements and other project-related documents as needed.
Impact
The projects will enhance transportation within the City.
Recommendation
Approve Resolution
Body
WHEREAS, in accordance with the Virginia Department of Transportation (“VDOT”) project funding allocation procedures, the City Council, by resolution, must request VDOT to program highway projects in the City of Hampton (“City”);
WHEREAS, federal and state funds have previously been allocated for that effort at 100% of cost and are available for disbursement to the City;
WHEREAS, VDOT has indicated it is prepared to allocate $1,500,000 of State of Good Repair funds to be used by the City for resurfacing projects and has assigned UPC numbers to those projects; with the projects being specifically identified as the following and for the following amounts: West County Street Resurfacing Project, UPC 121039 ($260,000); Mercury Boulevard Resurfacing Project, UPC 121040 ($453,000); Armistead Avenue Resurfacing Project, UPC 121041 ($249,000); Mercury Boulevard Resurfacing Project, UPC 121113 ($538,000), (collectively referred to as the "Projects");
WHEREAS, project administration agreements with VDOT are necessary for securing VDOT commitment on those funds for the Projects; and
WHEREAS, the Projects were not previously included in the Capital Budget of the City Manager's, City Council approved budget for fiscal year 2023 ("FY2023 Capital Budget").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAMPTON, VIRGINIA that for the purposes of the Projects:
1. That the Virginia Department of Transportation is requested to allocate $1,500,000 of State of Good Repair funds into the Six-Year Improvement Plan for the Projects for the City;
2. That the FY2023 Capital Budget is hereby amended to include the Projects;
3. That the total sum of $1,500,000 to be received from VDOT shall be appropriated to the Capital Projects Fund for the following Projects:
a.) West County Street Resurfacing Project, UPC 121039 ($260,000)
b.) Mercury Boulevard Resurfacing Project, UPC 121040 ($453,000)
c.) Armistead Avenue Resurfacing Project, UPC 121041 ($249,000)
d.) Mercury Boulevard Resurfacing Project, UPC 121113 ($538,000); and
4. That the City Manager or her authorized designee is hereby authorized to execute and deliver any and all documents necessary to carry out the purposes of this Resolution, subject to approval by the City Attorney.