Title
Resolution Determining CPAT Distribution, Incorporated to be the Only Source Practicable Available From Which to Procure Forcible Entry Machines and Calibration Units for those machines by ALCO Machine, Inc. and the Ceiling Breach and Pull Machiness and the Attaching Brackets for the Ladder Raise and Extension Props by ADF Steel, Inc. and Authorizing the Negotiation and Execution of a Purchase Contract with CPAT Distribution, Inc. as "Sole Source" Distributor
Purpose
The Department of Homeland Security (DHS) awarded Hampton Division of Fire & Rescue (HDFR) $173,514 (90%) with a match of $17,351 (10%) from HDFR. The purpose of this grant is to protect the health and safety of the public and firefightihg personnel against fire and fire-related hazards.HDFR requested funds to provide a mandatory, non-punitive, occupational wellness and fitness initiative for all uniformed career and volunteer fire and EMS personnel. The goal is to certify 25-32 of our personnel as Peer Fitness Trainers and 6 of those will be certified as Senior Peer Fitness Trainers. The grant will support funding to backfill positions while they attend the train-the-trainer courses. It will provide course materials, fitness kits and manuals to those Peer Fitness Trainers and Senior Trainers. A portion of the funding to allow HDFR to provide commercial grade exercise equipment at each of our 11 fire stations for members to use. Members will be trained by the Senior Peer Fitness Trainers on how to use the equipment.
Last month, council approved our resolution (File Number: 16-0015) Sole Source to use the IAFF/IAFC/ACE Peer Fitness Trainer Certification Program which is a health and wellness program geared specifically to firefighters. Council also approved two Sole Source vendors of the specially made pieces of equipment; ADF Steel, Inc. (File Number: 16-0122) and ALCO Machine, Inc. (File Number: 16-0121). It has been discovered that the only distributor for the two named vendors for the equipment is CPAT Distributors, Inc. They are the only vendor who can provide and distribute ADF & ALCO's equipment. Hampton Division of Fire & Rescue is asking that council approve our resolution to make CPAT Distributors a Sole Source vendor so we can make our purchase of this equipment and move this project along.
Rec
Approve resolution
Body
WHEREAS, Hampton City Council recognizes the public interest in providing through its Division of Fire & Rescue the most efficient means reasonably available and affordable to test its uniformed fire personnel in a physical fitness program certified by IAFF/IAFC/ACE; and
WHEREAS, CPAT Distributors, Inc. is the exclusive manufacturer and provider of the Forcible Entry Machine #ALCO-200 and its Calibration Unit #ALCO-300 AND the Ceiling Breach & Pull Machine w/Pivoting and Attaching Brackets #ADF-100 which HDFR requires in order to regularly test the physical fitness of its personnel.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Hampton, Virginia as follows:
1. That the contract for procuring goods and services described above may be negotiated and awarded to CPAT Distributors, Inc. as a "sole source" without competitive sealed bidding or competitive negotiation as set forth in Virginia Code Section 2.2-4303.E:
2. That the City Manager or her authorized designee is hereby authorized to negotiate and execute a purchase contract with CPAT Distributors, Inc.; and
3. That the notice awarding the contract to CPAT Distributors, Inc. shall be posted in a public place pursuant to Virginia Code Section 2.2-4303.E.