Title
Resolution to Request the Virginia Department of Transportation to Program Six State of Good Repair Projects into its Six-Year Improvement Plan; to Amend the City Manager's Council Approved FY2024 Capital Fund (Capital Projects Fund) Budget to Incorporate the Projects; to Appropriate $1,499,000 VDOT State of Good Repair Funds to the Capital Projects Fund for Six Projects; and to Authorize the City Manager or Her Designee to Execute any Necessary Agreements.
Purpose
PURPOSE/BACKGROUND:
The Commonwealth Transportation Board approved, by Resolution, on June 21, 2023 the State of Good Repair district funding distribution percentages for fiscal year 2024. Pursuant to Code of Virginia § 33.2-369, as amended, titled State of Good Repair, the Virginia Department of Transportation (“VDOT”) provides funding for reconstruction and replacement of structurally deficient state and locally owned bridges and rehabilitation of pavement including municipality maintained primary extensions. The City of Hampton (“City”) applied and was approved for State of Good Repair funding, and a total of $1,499,000 was allocated for six projects. The City was notified that funding has been available since July 2023 for the following projects and in the following amounts: Power Plant Parkway Resurfacing Project – Queen Street 0.31 miles South of Queen Street ($201,000), Shell Road Resurfacing Project – Ridgeway Avenue to Monterey Avenue ($282,000), Shell Road Resurfacing Project – Melville Road to Ridgeway Avenue ($232,000), Shell Road Resurfacing Project – Monterey Avenue to LaSalle Avenue ($97,000), Mallory Street Resurfacing Project – Sargeant Street to Seaboard Avenue ($266,000), and Wythe Creek Road Resurfacing Project – Commander Shepard Boulevard to Back River Bridge ($421,000). These projects will enhance transportation within the City of Hampton. Once the allocations are accepted by the City, they are available immediately. VDOT has already assigned project numbers in anticipation of the City's approval of this request.
Discussion:
These projects will be fully funded with federal and state funds, to be paid on reimbursement basis to the City following the expenditure of City funds. This resolution requests VDOT to program $1,499,000 for the City’s projects into its Six-Year Improvement Plan, to amend the City Manager's Council Approved FY2024 Capital Budget to incorporate the Six Projects, to appropriate $1,499,000 in VDOT State of Good Repair Funds in the Capital Fund (Capital Projects Fund) for the Projects, and to authorize the City Manager or her designee to execute the project agreements and other project-related documents as needed.
Impact:
The projects will enhance transportation within the City.
Recommendation:
Approve Resolution
Body
WHEREAS, in accordance with the Virginia Department of Transportation (“VDOT”) project funding allocation procedures, the City Council, by resolution, must request VDOT to program highway projects in the City of Hampton (“City”);
WHEREAS, federal and state funds have previously been allocated for that effort at 100% of cost and are available for disbursement to the City;
WHEREAS, VDOT has indicated it is prepared to allocate $1,499,000 of State of Good Repair funds to be used by the City for resurfacing projects and has assigned UPC numbers to those projects; with the projects being specifically identified as the following and for the following amounts: Power Plant Parkway Resurfacing Project, UPC 123389 ($201,000); Shell Road Resurfacing Project, UPC 123376 ($282,000); Shell Road Resurfacing Project, UPC 123395 ($232,000); Shell Road Resurfacing Project, UPC 123371 ($97,000); Mallory Street Resurfacing Project, UPC 123386 ($266,000); Wythe Creek Road Resurfacing Project, UPC 123378 ($421,000), (collectively referred to as the "Projects");
WHEREAS, project administration agreements with VDOT are necessary for securing VDOT commitment on those funds for the Projects; and
WHEREAS, the Projects were not previously included in the Capital Budget of the City Manager's, City Council approved budget for fiscal year 2024 ("FY2024 Capital Budget").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAMPTON, VIRGINIA that for the purposes of the Projects:
1. That the Virginia Department of Transportation is requested to allocate $1,499,000 of State of Good Repair funds into the Six-Year Improvement Plan for the Projects for the City;
2. That the FY2024 Capital Budget is hereby amended to include the Projects;
3. That the total sum of $1,499,000 to be received from VDOT shall be appropriated to the Capital Projects Fund for the following Projects:
a.) Power Plant Parkway Resurfacing Project, UPC 123389 ($201,000)
b.) Shell Road Resurfacing Project, UPC 123376 ($282,000)
c.) Shell Road Resurfacing Project, UPC 123395 ($232,000)
d.) Shell Road Resurfacing Project, UPC 123371 ($97,000)
e.) Mallory Street Resurfacing Project, UPC 123386 ($266,000)
f.) Wythe Creek Road Resurfacing Project, UPC 123378 ($421,000); and
4. That the City Manager or her authorized designee is hereby authorized to execute and deliver any and all documents necessary to carry out the purposes of this Resolution, subject to approval by the City Attorney.