Title
Resolution to Amend the Fiscal Year 2021 Council Approved Budget and Accept and Appropriate the Federal Fiscal Year ("FFY") 2021 Highway Safety Grant (Selective Enforcement - Speed) awarded through the Commonwealth of Virginia, Department of Motor Vehicles
Purpose
PURPOSE/BACKGROUND:
The Virginia Department of Motor Vehicles has awarded the City of Hampton Police Division ("HPD") pass-through funding from the National Highway Safety Administration. The grant funds are for officer overtime relating to selective enforcement - speed; highway safety related training for one (1) officer; and, to purchase two (2) new LIDAR units for use in speed enforcement.
Discussion:
The total funding for this grant project is $74,280.00 with $49,520.00 in federal funds and $24,760.00 in matching, in-kind funds. In-kind funding will be provided by HPD as fuel and vehicle maintenance costs incurred during/because of enforcement activities. HPD will utilize the federal funding to hire overtime sworn personnel and purchase two (2) additional LIDAR units to specifically address traffic safety issues related to speed violations, with the remaining federal funds used to send an officer to highway safety related training. The overall goal of this grant funding is to reduce speed-related serious injury crashes within the City of Hampton ("City"). Enforcement efforts will focus on days and times identified by the Department of Motor Vehicles' Virginia Highway Safety Office's Crash Statistics Report.
Previously, the City has been awarded federal funding through this grant program on a yearly basis, with the award amounts varying year by year. The period of performance begins October 1, 2020 and the DMV requires a minimum of 21 business days to review the completed, executed agreement by the City's Authorized Approving Official. In order to meet this award requirement, the agreement was entered into in advance of the next available Council Meeting, scheduled for September 23th. This time frame would not have allowed sufficient time to return the agreement to the DMV for review and acceptance in advance of the opening of the award. The City's grant routing procedure was followed and approvals were received from Budget, Finance, and the City Attorney's Office in advance of the City Manager's signature.
Impact:
The FFY 2021 Highway Safety Grant (Selective Enforcement - Speed) will provide considerable safety measures for the citizens of Hampton through added patrol and enforcement activities. Historically, the City has provided an in-kind match for this grant. The City has been awarded $49,520.00 in federal funds. The City is required to provide an in-kind match of $24,760.00. This match will cover the cost of fuel and vehicle maintenance that result due to grant enforcement activities and is budgeted through HPD's operating budget. The total grant award is $74,280.00.
Recommendation:
Rec
Approve.
Body
WHEREAS, the City of Hampton has been awarded the FFY 2021 Highway Safety Grant in the amount of $49,520.00 in federal funds;
WHEREAS, the FFY 2021 Highway Safety Grant requires an in-kind match of $24,760.00;
WHEREAS, the combined funds of the FFY 2021 Highway Safety Grant and the in-kind match, which total $74,280.00, will be used by the Hampton Police Division to fund officer overtime relating to selective enforcement - speed; the purchase of two (2) LIDAR units; and highway safety related training for one (1) officer; and
WHEREAS, the grant award covers the period October 1, 2020 to September 30, 2021.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hampton hereby amends its Fiscal Year 2021 Council Approved Budget to (1) accept and appropriate the FFY 2021 Highway Safety Grant (Selective Enforcement - Speed) in the amount of $49,520.00 in federal funds, and any supplemental funding, as awarded/made by the Commonwealth of Virginia, Department of Motor Vehicles and (2) approve the in-kind grant match of $24,760.00 which will be funded from the Hampton Police Division's operating budget to fund officer overtime relating to selective enforcement - speed; the purchase of two (2) LIDAR units; and, highway safety related training for one (1) officer in accordance with the grant agreement.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or her designee, to take the necessary steps to implement this grant award.