Title
Resolution Authorizing an Increase of More than 25% of Original Contract Price Awarded Under ITB 19-02/CLP to T.J. Crooks Inc. for Maritime Center Relieving Platform Improvements as Required by Hampton City Code § 2-336
Purpose
PURPOSE/BACKGROUND:
In 2018, the Department of Public Works solicited a formal bid under ITB 19-02/CLP for the removal and replacement of the utility hanger assemblies section of PVC conduit and concrete repairs for the Hampton Maritime Center Relieving Platform. The bid was awarded to T.J. Crooks Inc. as the lowest responsive and responsible bidder at a quoted price of $94,836.00. Subsequent to the award, a change order was submitted and approved for to repair additional concrete damage in the amount of $9,404.10. More damage has since been uncovered that must be repaired for the safety of public use. This will require an additional change order expected to be in the sum of $53,758.49, bringing the cumulative total of change orders to $63,162.59, which equates to an approximate 67% increase over the original contract price. Hampton City Code § 2-336 requires the advanced written approval of City Council in order to increase a contracted amount by more than 25% or $30,000, whichever is greater.
Discussion:
Approval by City Council to increase the contract price would allow the department to issue a change order modifying the contract to repair all of the hidden damages located during construction. The scope of work under the existing contract. T.J. Crooks, Inc. consist of removal and replacement of utility hanger assemblies sections of PVC conduit, and concrete repairs. T.J. Crooks Inc. change orders for the additional repairs are reasonable, and staff believes that this is the most efficient and cost effective way to have the additional repairs fixed.
Impact:
Net Impact of $53,758.49 in additional funding for the Maritime Center Relieving Platform Improvements.
Recommendation:
Rec
Approve Resolution
Body
WHEREAS, the City has engaged T.J. Crooks, Inc. through the Virginia Public Procurement Act, to repair the Maritime Center Relieving Platform for $94.836.00;
WHEREAS, during construction additional damage was uncovered at the Maritime Center Relieving Platform that was not known to exist and was therefore not included in the City’s initial contract with T.J. Crooks Inc.;
WHEREAS, removal and repairs made to the Maritime Center Relieving Platform is necessary for the safety of the public;
WHEREAS, the City has T.J. Crooks Inc. as advised that the removal and repairs will cost approximately $53,758.49;
WHEREAS, Hampton City Code § 2-336 provides that a contract may be increased by more than 25% of the original contract price or $30,000, whichever is greater, only after advanced written approval of the City Council;
WHEREAS, the additional sum necessary, as provided by the contractor, T.J. Crooks Inc., for the additional removal and repairs is reasonable; and
WHEREAS, because T.J. Crooks Inc. is already under contract and is actively working to repair the Maritime Center Relieving Platform, modifying that contract is the most efficient and cost-effective way to complete this project.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HAMPTON, VIRGINIA:
1. That it approves modification of the contract between the City and T.J. Crooks Inc. by change orders in the total sum of $63,162.59 deemed necessary for the removal and repair of the hidden damage of the Maritime Center Relieving Platform as required by Hampton City Code § 2-336; and
2. That the City Manager, or her authorized designee, is authorized to execute a change order and other documents that may be necessary to effectuate the intent of this resolution.