Title
Resolution Determining Marine Sonic Technology to be the Only Source Practicably Available from which to Procure the Sea Scan Arc Explorer System and Authorizing the Negotiation and Execution of a Purchase Contract with Marine Sonic Technology as "Sole Source"
Purpose
PURPOSE/BACKGROUND:
The Department of Homeland Security Federal Emergency Management Agency (FEMA) Fiscal Year 2017 Hampton Roads Urban Area Security Initiative (HRUASI) CFDA 97.067 Grant Program has awarded Hampton Division of Fire & Rescue a grant in the amount of $49,000 with no match from Hampton Division of Fire & Rescue. City Council approved and appropriated the grant (File Number 18-0066) on February 14, 2018. The purpose of this grant is to purchase one towed side scan sonar device for the Marine Emergency Response Team. Marine Sonic Technology, Ltd. in Yorktown, Virginia is the patent holder and sole source to purchase the Sea Scan Arc Explorer System.
Discussion:
Newport News Fire Department has the only other side scan sonar device on the Peninsula. The City of Hampton and its citizens reside on the bay/harbor; this device will support waterborne search and recovery missions conducted by regional Law Enforcement and Fire & Rescue Divisions. It will provide high quality imagery in supporting improvised explosive device detection, search and rescue, post disaster recovery, and port resiliency mission support covered under the regional Marine Incident Response Team (MIRT) response agreement by local public safety agencies. The device will provide a measure of safety for Hampton's citizens and visitors.
There is no financial match; the grant covers 100% of the cost of the device.
Impact:
The City of Hampton, Virginia and many of its citizens reside in communities beside the bay and harbor. This device will help the City of Hampton Public Safety Department protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events.
Recommendation:
Rec
Approve resolution for Sole Source
Body
WHEREAS, Hampton City Council recognizes the public interest in providing through its Division of Fire & Rescue the most efficient means reasonably available and affordable to accurately detect and identify underwater objects;
WHEREAS, Marine Sonic Technology is the exclusive manufacturer and provider of the Sea Scan ARC Explorer System which the city desires to utilize: a boat-towed side scan sonar device to scan critical transportation infrastructure for Improvised Explosive Devices (IED) during times of elevated national threat levels or for post disaster search and recovery; and
WHEREAS, the price at which Marine Sonic Technology has offered the Sea Scan ARC Explorer System and training has been determined to be fair and reasonable.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Hampton, Virginia as follows:
1. That the contract for procuring goods and services described above may be negotiated and awarded to Marine Sonic Technology Ltd. as a “sole source” without competitive sealed bidding or competitive negotiation as set forth in Virginia Code Section 2.2-4303.E;
2. That the City Manager or his authorized designee is hereby authorized to negotiate and execute a purchase contract with Marine Sonic Technology Ltd.; and
3. That the notice awarding the contract to Marine Sonic Technology Ltd. shall be posted in a public place pursuant to Virginia Code Section 2.2-4303.E.