Title
Resolution Determining Caseware International, Inc. to be the Only Source Practicably Available From Which to Procure An Annual Subscription and Support for Previously Licensed Financial Reporting Software
Purpose
PURPOSE/BACKGROUND:
In 2013, through an RFP process, Caseware International, Inc. software was selected to produce the Comprehensive Annual Financial Report (CAFR). The Finance Department has invested a significant amount of time to setup, learn, and tailor that software to meet its specific needs. In addition, the City has invested over $50,000 in one-time implementation costs. For the past five years, this software has allowed staff to automate the preparation of the City's CAFR and improve the quality of the information. This represents a significant amount of hours in learning, enhancing, and operating the software.
Staff has reviewed other available products that may prove promising in the future. A new product would require a significant amount of financial investment and labor hours to implement and learn a new system, as well as tailor it to meet the City’s specific needs. Given the City’s current investment in the Caseware software, the cost of implementing a new software solution outweighs any perceived benefits the new software would bring.
The support and service of the Caseware software will cost approximately $8,600.00 annually. The proposed contract will renew annually for up to five years.
Discussion:
See Purpose/Background Above
Impact:
See Purpose/Background Above
Recommendation:
Rec
Approve the Resolution
Body
WHEREAS, Caseware International, Inc. was the successful offeror in a 2013 request for proposals for software to faciliate the preparation of the Comprehensive Annual Financial Report (CAFR);
WHEREAS, Caseware International, Inc. is the only vendor practicably available to provide, support, and service said software;
...
Click here for full text