Title
Resolution Determining Atlantic Emergency Solutions, Inc., to be the Only Source Practicably Available from which to Procure an Annual and Emergency Service Contract for Genesis Rescue Systems and Authorizing the Negotiation and Execution of the Contract with Atlantic Emergency Solutions, Inc., as "Sole Source"
Purpose
PURPOSE/BACKGROUND:
Hampton Division of Fire & Rescue (HDFR) uses Genesis Rescue Systems equipment for vehicle extrication and rescue. HDFR has the need to obtain an annual contract for maintenance & repairs on all of their Genesis Rescue Tools. While researching vendors to secure quotes for annual maintenance services on this specialized equipment, Atlantic Emergency Solutions, Inc. said they are the sole source for providing maintenance on the Genesis Rescue Tools. Genesis Rescue Systems submitted a letter to HDFR indicating that Atlantic Emergency Solutions, Inc. is the sole provider of maintenance for the Genesis Rescue Systems equipment in the Commonwealth of Virginia.
Discussion:
N/A
Impact:
N/A
Recommendation:
Rec
Approve resolution.
Body
WHEREAS, the Hampton Fire Division utilizes Genesis Rescue Systems equipment for vehicle extrication and rescue;
WHEREAS, the Fire Division desires to obtain an annual and emergency service contract for this equipment in order to ensure that it is in good working condition at all times;
WHEREAS, the City Council for the City of Hampton has determined that it is in the best interests of the citizens of the City to obtain an annual and emergency service contract for the Fire Division’s Genesis Rescue Systems equipment;
WHEREAS, Hampton City Council recognizes the public interest in providing through its Fire Division the most efficient means reasonably available and affordable to obtain an annual and emergency service contract for the Fire Division’s Genesis Rescue Systems equipment;
WHEREAS, Genesis Rescue Systems has submitted a letter to the Fire Division indicating that Atlantic Emergency Solutions, Inc., is the exclusive and sole provider of maintenance for this equipment in the Commonwealth of Virginia; and,
WHEREAS, Atlantic Emergency Solutions, Inc. has submitted a quote for annual and emergency service which has been determined by the Fire Division to be fair and reasonable.
NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HAMPTON, VIRGINIA as follows:
1. That an annual and emergency service contract may be negotiated and awarded to Atlantic Emergency Services, Inc., as a “sole source” without competitive sealed bidding or competitive negotiation as set forth in Virginia Code Section 2.2-4303.E;
2. That the City Manager or her authorized designee is authorized to negotiate and execute an annual and emergency service contract with Atlantic Emergency Services, Inc.,; and,
3. That the notice awarding the agreement to Atlantic Emergency Services, Inc., shall be posted in a public place as required by Virginia Code Section 2.2-4303.E.