File #: 19-0346    Version: 1 Name: Freeman Drive Reconstruction Project
Type: Resolution Status: Passed
File created: 11/25/2019 In control: City Council Legislative Session
On agenda: 12/11/2019 Final action: 12/11/2019
Title: Resolution Appropriating $109,000 to be Received as a Reimbursement from the City of Newport News Upon Construction Completion to the Capital Projects Miscellaneous Revenue Account of the Capital Project Fund for Design and Construction Costs of the Freeman Drive Reconstruction Project based on Agreement between the City of Newport News (Waterworks) and the City of Hampton
Attachments: 1. Freeman Drive Agreement
Related files: 19-0340

Title

Resolution Appropriating $109,000 to be Received as a Reimbursement from the City of Newport News Upon Construction Completion to the Capital Projects Miscellaneous Revenue Account of the Capital Project Fund for Design and Construction Costs of the Freeman Drive Reconstruction Project based on Agreement between the City of Newport News (Waterworks) and the City of Hampton

 

 

Purpose

PURPOSE/BACKGROUND:

The City of Hampton (“City”) is rebuilding and realigning Freeman Drive through the Freeman Drive Reconstruction Capital Improvement Project Number 14-007, VDOT Project No. U000-114-R67, P101, M501/UPC 104372. Since the City is replacing the water main where the road is shifting, the City of Newport News Waterworks Department (“NNWW”) has requested that the City also improve the water main in areas within the project limits where the road is not shifting.

 

 

Discussion:

 

NNWW is taking the opportunity to upgrade their aging facility while the City is improving the road within the project area.  The betterments requested by NNWW to replace the water main in areas within the project limits where the road is not shifting are estimated to cost $109,000.  The City of Newport News agrees, pursuant to Extension Agreement No. 059-FY19, dated June 8, 2019 (“Agreement”), to pay and reimburse the City the full costs of the water main replacement, not to exceed $109,000 without prior NNWW approval, upon construction completion.  Staff requests appropriation of funds for construction of the betterments requested by NNWW as set forth in the Agreement.

 

 

Impact:

 

See Purpose/Background and Discussion above.

 

Recommendation:

Rec

Approve the Resolution.

 

Body

                     WHEREAS, the City of Hampton (“City”) has applied to the City of Newport News Waterworks Department (“NNWW”) for permission to connect to its system and extend the water main or mains, constructed or intended to be constructed on the Freeman Drive Reconstruction Project;

 

                     WHEREAS, the City is realigning Freeman Drive in the Freeman Drive Reconstruction Capital Improvement Project Number 14-007, VDOT Project No. U000-114-R67, P101, M501/UPC 104372;

 

                     WHEREAS, the City is replacing the water main where the road is shifting;

 

                     WHEREAS, NNWW has requested that the City also improve the water main in areas within the project limits where the road is not shifting;

 

                     WHEREAS, NNWW is willing to permit connection to its Waterworks System and provide retail water service;

 

                     WHEREAS, pursuant to Extension Agreement No. 059-FY19, dated June 8, 2019 (“Agreement”),  the City of Newport News has agreed to fund the necessary improvements performed by the City on NNWW’s behalf; and

 

                     WHEREAS, upon completion of construction of the Project’s pipelines and upon compliance with other conditions of the aforementioned Agreement, the City of Newport News agrees to reimburse the City for actual costs incurred, not to exceed $109,000 without prior approval of NNWW. 

 

                    

                     NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HAMPTON, VIRGINIA:

 

                     1.                     That the City Council of the City of Hampton, Virginia hereby accepts and appropriates $109,000, to be received from the City of Newport News as reimbursement to the City of Hampton pursuant to Extension Agreement No. 059-FY19, dated June 8, 2019, to the Capital Projects Miscellaneous Revenue Account of the Capital Project Fund for design and construction costs of the Freeman Drive Reconstruction Project.

 

                     2.                     That the City Council authorizes the City Manager or her authorized designee to execute any additional contracts or agreements relating to the project, so long as the documents contain such terms, conditions, and modification as may be acceptable to the City Manager and in a form deemed satisfactory to the City Attorney.