Title
Resolution to Amend the Fiscal Year 2021 Council Approved Budget and Appropriate a total of $328,134.49 from the General Fund Committed and Restricted Fund Balances to the General Fund Operating Budgets of the City Attorney, Emergency Management, Human Services-Youth and Young Adult Opportunities, Office of the Magistrate, and Public Works-Drainage Maintenance to Complete Activities Started in Fiscal Year 2020 Using Residual Funding from the Previously Appropriated Fiscal Year 2020 Budget
Purpose
PURPOSE/BACKGROUND:
The General Fund departments listed below ended Fiscal Year 2020 with on-going projects for which all or a portion of the funds originally appropriated were (re)deposited to the General Fund Committed and Restricted Fund Balances during the year-end closing process, as follows:
1. City Attorney: $24,778.59 from Committed Fund Balance for attorney fees from previously completed judicial tax sales.
2. Emergency Management: $21,685.00 from Committed Fund Balance for Home Elevation Grants and $13,040.90 for Surry Disaster Preparedness Funds.
3. Human Services-Youth and Young Adult Opportunities: $10,000.00 from Restricted Fund Balance for a contribution provided by Hampton City Schools for violence prevention programs that were cancelled due to COVID-19.
4. Municipal Council: $18,230.00 from Committed Fund Balance for travel and other meeting needs. These funds are normally transferred from Non-departmental at the beginning of each fiscal year.
5. Office of the Magistrate: $20,500.00 from Committed Fund Balance to complete a video system project that was delayed due to COVID-19.
6. Public Works-Drainage Maintenance: $219,900.00 from Committed Fund Balance for the VDOT right-of-way maintenance contracts that were initiated in FY20.
Discussion:
The action before City Council requests these funds be appropriated for use in the current fiscal year.
Impact:
A total of $328,134.49 appropriated from the General Fund Committed and Restricted Fund Balances to the General Fund operating budgets of the City Attorney, Emergency Management, Human Services-Youth and Young Adult Opportunities, Office of the Magistrate, and, Public Works-Drainage Maintenance to complete activities started in Fiscal Year 2020.
Recommendation:
Approve.
Body
WHEREAS, several City departments ended Fiscal Year 2020 with funding that was budgeted for ongoing projects and it is in the best interest of the City that these departments be permitted to continue to use the remaining funds in Fiscal Year 2021;
WHEREAS, $24,778.59 is available to be appropriated from Committed Fund Balance to the City Attorney for attorney fees from previously completed judicial tax sales;
WHEREAS, $34,725.90 is available to the appropriated from Committed Fund Balance to the Emergency Management for Home Elevation Grants and Surry Disaster Preparedness Funds;
WHEREAS, $10,000.00 is available to be appropriated from Restricted Fund balance to Human Services-Youth and Young Adult Opportunities for a contribution provided by Hampton City Schools for violence prevention programs that were cancelled due to COVID-19;
WHEREAS, $18,230.00 is available to be appropriated from Committed Fund Balance to the Municipal Council for travel and other meeting needs, the funding of which is traditionally transferred from Non-departmental at the beginning of each fiscal year;
WHEREAS, $20,500.00 is available to be appropriated from Committed Fund Balance to the Office of the Magistrate for completion of a video system project that was delayed due to COVID-19;
WHEREAS, $219,900.00 is available to be appropriated from Committed Fund Balance to Public Works - Drainage Maintenance for VDOT right-of-way maintenance contracts that were initiated in FY20.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hampton, Virginia hereby amends the Fiscal Year 2021 Council Approved Budget and appropriates a total of $328,134.49 from the General Fund Committed and Restricted Fund Balances to the operating budgets of the City Attorney, Emergency Management, Human Services-Youth and Young Adult Opportunities, Municipal Council, Office of the Magistrate, and Public Works-Drainage Maintenance to complete activities started in Fiscal Year 2020 and such amounts be allocated among those departments as set forth in the recitals above.